Why You Should Start Using PDF for Your Business
As we live in a digital age, sharing documents from one computer to another is no longer a problem. The arrival of PDF (Portable Document Format) addressed this issue around the early 1990’s.
Its main purpose was to provide a standard that would maintain the fixed formatting of the documents which makes it easy for the person who receives it to see exactly as is. PDF is very popular in the entire world and the most commonly used formats especially for business.
One of the benefits is to maintain records, such as invoice, send memos and a lot more. No matter what device you’ll use to open the document, it will remain its format and look exactly as intended.
If you are not into PDF for your business, check out the below reasons why this is vital in modern businesses.
Maintained Format
The common problem of using Microsoft Word in sharing documents is the fact that the transferred document often doesn’t look the same if it will be opened from a different computer.
The person who receives it may have an impression that you haven’t put your effort when you finalized it. Confusion will easily arise, especially if it includes graphics, graphs or any formatted data and Soda PDF will help you avoid this problem. It also provides easy steps on how you can convert your file from word to PDF format.
Small size
PDF keeps the file smaller compared to other formats out there. It can compress but can also maintain high-quality. The format is perfect, especially if you are dealing with highly limited storage like your smartphone.
Password Protection
This is vital for businesses who always handle sensitive information. A PDF document can be easily protected with a password which means limited people can only access the file, only the intended individuals whom you have shared its password. Indeed, it’s a great security!
Using different OS is not a problem
This format works perfectly in major operating systems which are commonly used nowadays. You can use either a PC, MAC, Android or iOS, the file can still be viewed.
Stood the test of time
Technology evolves quickly in this modern age, but PDF would stay as it is unlike other formats. Because it’s widely known and already made a history, it’s not easy to remove this in our digital market and it would be difficult to expect everyone to adapt to a different standard. The popularity of PDF means it will last in the test of time. So if you’re planning to invest, it will give your company an excellent return of investment.
You’ve got all the reasons now to start using PDF for your business. You can easily control the sensitive information, share documents with ease which can be accessed no matter what OS is used.
If you have limited time or for some reason you can’t open your laptop, you can view the file using your smartphone. It’s easy and accessible at the same time.
